Adaptive Frontier

Executive Assistant to CEO

NEW

Hong KongFull-timeGlobal

📊 Mid🏠 On-site

ActivePosted within the last 30 days

Job Description

[AI-summarized by JobStash]

You will provide dedicated strategic and administrative support to a co-CEO in a fast-paced trading environment. You will manage the executive’s inbox, calendar, communications, and priorities; coordinate strategic initiatives, recruiting, documents, events, and stakeholder follow-ups; and prepare business summaries and briefings. You will use sound judgment, discretion, and attention to detail while adapting quickly to changing market and business needs.

Requirements

●Typing speed of 70+ WPM.
●Proficiency with Google Workspace, Slack, and Telegram.
●Ability to quickly learn new software and platforms.
●Comfort with AI-assisted tools and process automation.
●Experience in high-pressure, fast-moving environments.
●5+ years of experience as an executive assistant or in similar high-touch support roles.
●Experience handling sensitive information.
●Excellent written and verbal communication skills.
●Business acumen and interest in the trading business.
●Exceptional attention to detail and sound judgment.

Responsibilities

●Manage high-volume inbox triage, routing, prioritization, and timely responses.
●Maintain and optimize the executive calendar, including meeting coordination and rescheduling.
●Serve as a communication hub between leadership and internal and external stakeholders.
●Provide strategic administrative support aligned with deal flow, business priorities, and operational needs.
●Maintain institutional knowledge of projects, relationships, and business context.
●Track business development and strategic initiatives through key stages.
●Follow up on partnerships and deals to maintain momentum.
●Identify bottlenecks and communicate status updates to stakeholders.
●Coordinate candidate pipeline management and scheduling for open positions.
●Maintain recruiting process integrity and timely candidate and hiring-team follow-up.
●Manage document preparation, review, and signature collection.
●Coordinate conference and industry-event registration and logistics.
●Maintain organized systems for time-sensitive administrative requirements.
●Curate, organize, and synthesize business information and learning materials.
●Prepare summaries and briefings for executive development and market understanding.

Benefits & Perks

●Performance bonus.
●Work schedule flexibility for personal needs with clear communication.
●Defined daily end time and an explicit expectation not to work overtime.
●Regular feedback.

Tech Stack

administrationAIautomationbusiness developmentcalendarconfidentialitycoordinationdeal flowdocument